June 4 - 6, 2012
Crowne Plaza Hotel
St. Louis, MO
EXHIBITOR REGISTRATION
EXHIBIT SPACES ARE $500.00
Exhibit spaces will be 6' x 10'.  Each space will have an 8' drapery backdrop with two 3' draped side rails.  It will contain a 6' skirted table, 2 chairs, wastebasket and sign identifying the
exhibiting company.  Exhibition fee includes 2 registrations.  Each registration includes 2 continental breakfasts, 1 evening meal and 1 evening mixer.  Additional registrants are $80
each.  Exhibit spaces will be assigned on a "first-come/first-served" basis determined by the receipt of a signed and paid contract.  Electricity for the booth space is a additional $30.  
Internet at your booth (other than WiFi, which is available at no charge in the public areas of the hotel) is an additional $25.
We, the undersigned company, do hereby make application to participate as an Exhibitor in the Exposition indicated by this contract.  We request the Midwest Section AOACI to
reserve exhibit space for our use at this Exposition.
INSTRUCTION TO VALIDATE CONTRACT
We, in order to validate this contract...

1.  Submitted our payment information on the secure payment pages of this website for full payment of the cost of the booth and additional attendees beyond the two included with the
exhibit space rental.

2.  Agree that we shall accept the exhibit space assigned unless we reject it within ten (10) days from the date of Midwest Section of AOACI’s confirmation of our exhibit space.

3.  Understand and agree to all rules and regulations governing this Exposition appearing in the Contract Provisions at the bottom of this page.

4.  Specify that the products/services shown below are those that rightfully represent our company and those that we propose to exhibit.  Any changes made, regarding the
products/services to be exhibited, will be forwarded to the Midwest Section of AOACI in writing at least 45 days prior to the show's opening.

5.  List below our products/services to be exhibited and one (1)  top competitor from whom we desire booth separation.

6.  We understand that this contract will not be processed unless this information is given.
Fields with a * must be completed
BOOTH REGISTRATION INFORMATION
Company or Organization *
Address *
 Room/Suite #
City, State, Zip/Postal Code *
Contact Person for Exhibition Communications *
Email Address *
 Telephone Number *
PRODUCTS / SERVICES TO BE EXHIBITED *
#2
BOOTH LOCATION CHOICES
 #1
 #3
 See the Floorplan
Competitor(s) from whom we desire booth separation
Attending Exhibitors Regsitration Information
Exhibitor #1 Name *
Email Address *
 Telephone Number *
Exhibitor #2 Name
Email Address
 Telephone Number
Please indicate if you require electricity at your booth for an additional charge of $30.
 Yes
 No
Please indicate if you require internet at your booth for an additional charge of $25.
(WiFi is available at no charge in the public areas of the hotel.)
Yes
 No
This information will be used to match registrations with
payments in the case that the name on the credit card
and the name of the registrant do not match.  Thank you
for your cooperation.
PLEASE ENTER THE NAME ON THE CREDIT CARD THAT WILL BE USED TO PAY FOR THIS REGISTRATION
Click here to view and/or print the Vendor Contract Provisions
When you click on the submit button, you will be taken to a secure page to enter your payment information.  You are not registered until you have completed the payment process.  
A confirmation of your contract and payment will be made upon payment verification and application acceptance.  
To register as an Exhibitor at the 2012 MWAOAC Annual Meeting and
Exposition, either fill out the online form below or complete the printable form
and mail, fax or email to: Darren Welch, Kansas Department of Agriculture
Laboratory, P.O. Box 19323, Topeka, KS 66619, Fax: 785-862-727, Email:
Darren.Welch@kda.ks.gov
ONLINE REGISTRATION
Complete the form below, you will be prompted for payment after clicking Submit.
  • Vendor Coordinator:  Shannan Beisser
                           Shannan.Beisser@fda.hhs.gov
  • Hotel Contact: Kathy Lemaster,
                            Kathy.Lemaster@cpstldt.com
                            314-621-8200 Direct
                            314-621-0756 Fax
Questions?
CONTRACT PROVISIONS

1.        CONTRACT: The following rules and regulations become binding upon acceptance of this contract between the applicant, his/her employees and
agents, and MIDWEST SECTION OF AOACI, the Exposition Management, and any additions and amendments thereto that may thereafter be established or
put into effect by the Management.

2.        SPACE ASSIGNMENT: Space will be assigned to all applicants on a “first-come, first-served” basis according to the earliest received applications. The
Exposition Manager reserves the right to make the final assignment or change the space assignment after the acceptance of the applications should it be
necessary in the best interest of the Exposition.

3.        PAYMENT AND CANCELLATION:
    a.      Applications for space must be accompanied by payment in full as required in the instructions on the reverse side of the application/contract.
    APPLICATIONS RECEIVED WITHOUT FULL PAYMENT, WILL BE DELAYED IN PROCESSING AND ASSIGNMENT OF SPACE.
    b.      Should an exhibitor cancel from a show, the following shall apply:
    (1) Cancellation between the time of application and 30 days prior to opening; full refund, less 10% processing fee.
    (2) Cancellation from 10-30 days prior to opening; refund of one-half the cost of the booth reserved.
    (3) Cancellation less than 10 days prior to opening; no refund.
    3)       No cancellations shall be acknowledged unless received by MIDWEST SECTION OF AOACI in writing.
    The date upon which the notice of cancellation is received shall apply as the official date of cancellation.
    d.       Upon notice of cancellation, MIDWEST SECTION OF AOACI has the right to resell the space vacated.

4.        EXHIBIT SPACES: The dimensions of the booths are described on the Application/Contract.

5.        INSTALLATION AND OPERATION OF EXHIBITS: Enforcement and interpretation of the following rules and regulations are those of the MIDWEST
     SECTION OF AOACI Exhibit Committee.
    a.        Exhibits may be set up and dismantled at the following times:
     Sunday, June 3, 2012                4:00 p.m. to 7:00 p.m.        Exhibit Set-up
      Monday, June 4, 2012               8:00 a.m. to 5:30 p.m.        Exhibit Set-up
      Wednesday, June 5, 2012        1:30 p.m. to 4:00 p.m.        Exhibit Dismantled
    b.        Show hours are as follows:
     Monday, June 4, 2012               6:00 p.m. to 9:00 p.m.        
      Tuesday, June 5, 2012              8:30 a.m. to 4:00 p.m.
      Wednesday, June 6, 2012        8:30 a.m. to 1:30 p.m.
              Exhibitors are permitted to open during breakfast.
    c.        Exhibitors will not be permitted to dismantle their exhibits until the Exposition is officially closed.  All storage and handling charges for failure to  
               remove exhibit material from the convention floor at the conclusion of the move-out period shall be the responsibility of the exhibiting company.
    d.        The exhibitor agrees to make no claims; for any reason whatsoever, against the MIDWEST SECTION OF AOACI conference sponsors or other
               contractors for loss, theft, damage, or destruction of goods; or for any injury to him/herself or employees.  
6.        SECURITY/LIABILITIES INSURANCE:
    a.        Neither will MIDWEST SECTION OF AOACI, their official service contractor, the exhibit facility, their members, nor the representatives and/or
    employees thereof be responsible for injury, loss, or damage that may occur in the exhibitor, or subsequent to the period covered by this
    application/contract.
    b.        MIDWEST SECTION OF AOACI, its agents and employees, will not be liable for failure to hold the Exposition as scheduled.  Payment for exhibit
    space will be returned in that event except any actual expenses incurred in connection with the Exposition will be deducted if the Exposition is
    called off 30 days or less prior to the opening date because of fire, or any act of God, or the public enemy, or strike, or epidemic, or any law, or
    regulation, or public authority, which make it impossible or impractical to hold the Exposition.
    c.         Exhibitors agree to maintain such insurance which will fully protect and hold harmless the Exposition
    Management and the exposition facility from any and all claims of any nature whatsoever, including claims under the Workmen’s Compensation
    Act, and for personal injury, including death, which may arise in connection with the installation, operation, or dismantling of the exhibitors display.
    d.        Damage to inadequately packed property is the exhibitors own responsibility.
    e.        Damage to the facility housing the Exposition, caused or done by the exhibitor, shall be replaced or repaired by the exhibitor.  Additionally, the
    exhibitor agrees to protect, save, and hold harmless, MIDWEST SECTION  OF AOACI, and the meeting facility, of and from all loss, liability, and/or
    damage whatsoever, caused to the facility housing the Exposition, or any part thereof, directly or indirectly.
    f.         Exhibitors are advised to add on to their existing insurance a portal-to-portal rider, protecting them against the loss/damage to their materials by
    fire, theft, accident, etc., and the exhibitors hereby acknowledge that should such loss/damage occur, it is not the responsibility of the MIDWEST
    SECTION OF AOACI or the exposition facility, or any or their vendors, contractors, subcontractors, or other agents