| Midwest Section of AOAC INTERNATIONAL 2011 Annual Meeting & Expo June 6 - 9, 2011 Lincoln, Nebraska |
| CONTRACT PROVISIONS |
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1. CONTRACT: The following rules and regulations become binding upon acceptance of this contract between the applicant, his/her
employees and agents, and the MIDWEST SECTION OF AOACI, the Exposition Management, and any additions and amendments
thereto that may thereafter be established or put into effect by the Management.
2. SPACE ASSIGNMENT: Space will be assigned to all applicants on a “first-come, first-served” basis according to the earliest received
applications. The Exposition Manager reserves the right to make the final assignment or change the space assignment after the
acceptance of the applications, should it be necessary in the best interest of the Exposition.
3. PAYMENT AND CANCELLATION:
a. Applications for space must be accompanied by payment in full as required in the instructions. APPLICATIONS RECEIVED WITHOUT
FULL PAYMENT, WILL BE DELAYED IN PROCESSING AND ASSIGNMENT OF SPACE.
b. Should an exhibitor cancel from a show, the following shall apply:
(1) Cancellation between the time of application and 61 days prior to opening; full refund, less 10% processing fee.
(2) Cancellation from 31-60 days prior to opening; refund of one-half the cost of the booth reserved.
(3) Cancellation less than 30 days prior to opening; no refund.
c. No cancellations shall be acknowledged unless received by the MIDWEST SECTION OF AOACI in writing. The date upon which the
notice of cancellation is received shall apply as the official date of cancellation.
d. Upon notice of cancellation, the MIDWEST SECTION OF AOACI has the right to resell the space vacated.
4. EXHIBIT SPACES: The dimensions of the booths are described on the Application/Contract. The option for 220v power is available
for an additional $100 in booth numbers 15, 16, 17, 18, and 19 only and you will need to provide an extension cord to connect to the
power source.
5. INSTALLATION AND OPERATION OF EXHIBITS: Enforcement and interpretation of the following rules and regulations are those of
the MIDWEST SECTION OF AOACI Exhibit Committee.
a. Exhibits may be set up and dismantled at the following times:
Monday, June 6, 2011 8:00 a.m. to 6:00 p.m. Exhibit Set-up
Wednesday, June 8, 2011 1:30 p.m. to 4:00 p.m. Exhibit Dismantled
b. Show hours are as follows:
Monday, June 6, 2011 6:30 p.m. to 9:00 p.m.
Tuesday, June 7, 2011 9:00 a.m. to 5:00 p.m.
Wednesday, June 8, 2011 9:00 a.m. to 1:00 p.m.
Exhibitors are permitted to be open on Tuesday and Wednesday, from 7:00 a.m. to 9:00 a.m., if they so choose.
c. Exhibitors will not be permitted to dismantle their exhibits until the Exposition is officially closed. All storage and handling charges for
failure to remove exhibit material from the convention floor at the conclusion of the move-out period shall be the responsibility of the
exhibiting company.
d. The exhibitor agrees to make no claims; for any reason whatsoever, against the MIDWEST SECTION OF AOACI conference sponsors
or other contractors for loss, theft, damage, or destruction of goods; or for any injury to him/herself or employees.
6. SECURITY/LIABILITIES INSURANCE:
a. Neither will the MIDWEST SECTION OF AOACI, their official service contractor, the exhibit facility, their members, nor the
representatives and/or employees thereof be responsible for injury, loss, or damage that may occur in the exhibit area, or to the
exhibitor’s employees or property, from any cause whatsoever, prior, during, or subsequent to the period covered by this
application/contract.
b. The MIDWEST SECTION OF AOACI, its agents and employees, will not be liable for failure to hold the Exposition as scheduled.
Payment for exhibit space will be returned in that event except any actual expenses incurred in connection with the Exposition will be
deducted if the Exposition is called off 30 days or less prior to the opening date because of fire, or any act of God, or the public enemy,
or strike, or epidemic, or any law, or regulation, or public authority, which make it impossible or impractical to hold the Exposition.
c. Exhibitors agree to maintain such insurance which will fully protect and hold harmless the Exposition Management and the exposition
facility from any and all claims of any nature whatsoever, including claims under the Workmen’s Compensation Act, and for personal
injury, including death, which may arise in connection with the installation, operation, or dismantling of the exhibitors display.
d. Damage to inadequately packed property is the exhibitors own responsibility.
e. Damage to the facility housing the Exposition, caused or done by the exhibitor, shall be replaced or repaired by the exhibitor.
Additionally, the exhibitor agrees to protect, save, and hold harmless, the MIDWEST SECTION OF AOACI, and the meeting facility, of
and from all loss, liability, and/or damage whatsoever, caused to the facility housing the Exposition, or any part thereof, directly or
indirectly.
f. Exhibitors are advised to add on to their existing insurance a portal-to-portal rider, protecting them against the loss/damage to their
materials by fire, theft, accident, etc., and the exhibitors hereby acknowledge that should such loss/damage occur, it is not the
responsibility of the MIDWEST SECTION OF AOACI or the exposition facility, or any of their vendors, contractors, subcontractors, or
other agents.
employees and agents, and the MIDWEST SECTION OF AOACI, the Exposition Management, and any additions and amendments
thereto that may thereafter be established or put into effect by the Management.
2. SPACE ASSIGNMENT: Space will be assigned to all applicants on a “first-come, first-served” basis according to the earliest received
applications. The Exposition Manager reserves the right to make the final assignment or change the space assignment after the
acceptance of the applications, should it be necessary in the best interest of the Exposition.
3. PAYMENT AND CANCELLATION:
a. Applications for space must be accompanied by payment in full as required in the instructions. APPLICATIONS RECEIVED WITHOUT
FULL PAYMENT, WILL BE DELAYED IN PROCESSING AND ASSIGNMENT OF SPACE.
b. Should an exhibitor cancel from a show, the following shall apply:
(1) Cancellation between the time of application and 61 days prior to opening; full refund, less 10% processing fee.
(2) Cancellation from 31-60 days prior to opening; refund of one-half the cost of the booth reserved.
(3) Cancellation less than 30 days prior to opening; no refund.
c. No cancellations shall be acknowledged unless received by the MIDWEST SECTION OF AOACI in writing. The date upon which the
notice of cancellation is received shall apply as the official date of cancellation.
d. Upon notice of cancellation, the MIDWEST SECTION OF AOACI has the right to resell the space vacated.
4. EXHIBIT SPACES: The dimensions of the booths are described on the Application/Contract. The option for 220v power is available
for an additional $100 in booth numbers 15, 16, 17, 18, and 19 only and you will need to provide an extension cord to connect to the
power source.
5. INSTALLATION AND OPERATION OF EXHIBITS: Enforcement and interpretation of the following rules and regulations are those of
the MIDWEST SECTION OF AOACI Exhibit Committee.
a. Exhibits may be set up and dismantled at the following times:
Monday, June 6, 2011 8:00 a.m. to 6:00 p.m. Exhibit Set-up
Wednesday, June 8, 2011 1:30 p.m. to 4:00 p.m. Exhibit Dismantled
b. Show hours are as follows:
Monday, June 6, 2011 6:30 p.m. to 9:00 p.m.
Tuesday, June 7, 2011 9:00 a.m. to 5:00 p.m.
Wednesday, June 8, 2011 9:00 a.m. to 1:00 p.m.
Exhibitors are permitted to be open on Tuesday and Wednesday, from 7:00 a.m. to 9:00 a.m., if they so choose.
c. Exhibitors will not be permitted to dismantle their exhibits until the Exposition is officially closed. All storage and handling charges for
failure to remove exhibit material from the convention floor at the conclusion of the move-out period shall be the responsibility of the
exhibiting company.
d. The exhibitor agrees to make no claims; for any reason whatsoever, against the MIDWEST SECTION OF AOACI conference sponsors
or other contractors for loss, theft, damage, or destruction of goods; or for any injury to him/herself or employees.
6. SECURITY/LIABILITIES INSURANCE:
a. Neither will the MIDWEST SECTION OF AOACI, their official service contractor, the exhibit facility, their members, nor the
representatives and/or employees thereof be responsible for injury, loss, or damage that may occur in the exhibit area, or to the
exhibitor’s employees or property, from any cause whatsoever, prior, during, or subsequent to the period covered by this
application/contract.
b. The MIDWEST SECTION OF AOACI, its agents and employees, will not be liable for failure to hold the Exposition as scheduled.
Payment for exhibit space will be returned in that event except any actual expenses incurred in connection with the Exposition will be
deducted if the Exposition is called off 30 days or less prior to the opening date because of fire, or any act of God, or the public enemy,
or strike, or epidemic, or any law, or regulation, or public authority, which make it impossible or impractical to hold the Exposition.
c. Exhibitors agree to maintain such insurance which will fully protect and hold harmless the Exposition Management and the exposition
facility from any and all claims of any nature whatsoever, including claims under the Workmen’s Compensation Act, and for personal
injury, including death, which may arise in connection with the installation, operation, or dismantling of the exhibitors display.
d. Damage to inadequately packed property is the exhibitors own responsibility.
e. Damage to the facility housing the Exposition, caused or done by the exhibitor, shall be replaced or repaired by the exhibitor.
Additionally, the exhibitor agrees to protect, save, and hold harmless, the MIDWEST SECTION OF AOACI, and the meeting facility, of
and from all loss, liability, and/or damage whatsoever, caused to the facility housing the Exposition, or any part thereof, directly or
indirectly.
f. Exhibitors are advised to add on to their existing insurance a portal-to-portal rider, protecting them against the loss/damage to their
materials by fire, theft, accident, etc., and the exhibitors hereby acknowledge that should such loss/damage occur, it is not the
responsibility of the MIDWEST SECTION OF AOACI or the exposition facility, or any of their vendors, contractors, subcontractors, or
other agents.