Exhibitor Contract
1. CONTRACT: The following rules and regulations become binding upon acceptance of this contract between
the applicant, his/her employees and agents, and MIDWEST SECTION OF AOACI, the Exposition Management,
and any additions and amendments thereto that may thereafter be established or put into effect by the
Management.
2. SPACE ASSIGNMENT: Space will be assigned to all applicants on a “first-come, first-served” basis according to
the earliest received applications. The Exposition Manager reserves the right to make the final assignment or
change the space assignment after the acceptance of the applications should it be necessary in the best
interest of the Exposition.
3. PAYMENT AND CANCELLATION:
a. Applications for space must be accompanied by payment in full as required in the instructions on the
reverse side of the application/contract. APPLICATIONS RECEIVED WITHOUT FULL PAYMENT, WILL
BE DELAYED IN PROCESSING AND ASSIGNMENT OF SPACE.
b. Should an exhibitor cancel from a show, the following shall apply:
(1) Cancellation between the time of application and 30 days prior to opening; full refund, less 10%
processing fee.
(2) Cancellation from 10-30 days prior to opening; refund of one-half the cost of the booth reserved.
(3) Cancellation less than 10 days prior to opening; no refund.
c. No cancellations shall be acknowledged unless received by MIDWEST SECTION OF AOACI in writing.
The date upon which the notice of cancellation is received shall apply as the official date of cancellation.
d. Upon notice of cancellation, MIDWEST SECTION OF AOACI has the right to resell the space vacated.
4. EXHIBIT SPACES:
a. The dimensions of the booths are described on the Application/Contract.
b. K&J Convention Services is the official exhibit contractor for the Midwest Section of AOACI 2008,
and additional accessories and services will be directed through K&J services at the exhibitors expense.
5. INSTALLATION AND OPERATION OF EXHIBITS: Enforcement and interpretation of the following rules and
regulations are those of the MIDWEST SECTION OF AOACI Exhibit Committee.
a. Exhibits may be set up and dismantled at the following times:
Sunday June 8, 2008 3:00 pm to 5:00 Exhibit Set-up
Monday June 9, 2008 12 noon to 5:30 p.m. Exhibit Set-up
Wednesday, June 11, 2008 2:00 p.m. to 4:00 p.m. Exhibit Dismantled
b. Show hours are as follows:
Monday June 9, 2008 6:00 p.m. to 9:00 p.m.
Tuesday June 10, 2008 11:00 a.m. to 2:00 p.m.
Wednesday June 11, 2008 11:00 a.m. to 2:00 p.m.
Exhibitors are permitted to open during breakfast and maybe open from 8:30 am to 5:00 pm.
c. Exhibitors will not be permitted to dismantle their exhibits until the Exposition is officially closed. All
storage and handling charges for failure to remove exhibit material from the convention floor at the
conclusion of the move-out period shall be the responsibility of the exhibiting company.
d. The exhibitor agrees to make no claims; for any reason whatsoever, against the MIDWEST SECTION OF
AOACI conference sponsors or other contractors for loss, theft, damage, or destruction of goods; or for
any injury to him/herself or employees.
6. SECURITY/LIABILITIES INSURANCE:
a. Neither will MIDWEST SECTION OF AOACI, their official service contractor, the exhibit facility, their
members, nor the representatives and/or employees thereof be responsible for injury, loss, or damage
that may occur in the exhibitor, or subsequent to the period covered by this application/contract.
b. MIDWEST SECTION OF AOACI, its agents and employees, will not be liable for failure to hold the
Exposition as scheduled. Payment for exhibit space will be returned in that event except any actual
expenses incurred in connection with the Exposition will be deducted if the Exposition is called off 30
days or less prior to the opening date because of fire, or any act of God, or the public enemy, or strike,
or epidemic, or any law, or regulation, or public authority, which make it impossible or impractical to hold
the Exposition.
c. Exhibitors agree to maintain such insurance which will fully protect and hold harmless the Exposition
Management and the exposition facility from any and all claims of any nature whatsoever, including
claims under the Workmen’s Compensation Act, and for personal injury, including death, which may arise
in connection with the installation, operation, or dismantling of the exhibitors display.
d. Damage to inadequately packed property is the exhibitors own responsibility.
e. Damage to the facility housing the Exposition, caused or done by the exhibitor, shall be replaced or
repaired by the exhibitor. Additionally, the exhibitor agrees to protect, save, and hold harmless,
MIDWEST SECTION OF AOACI, and the meeting facility, of and from all loss, liability, and/or damage
whatsoever, caused to the facility housing the Exposition, or any part thereof, directly or indirectly.
f. Exhibitors are advised to add on to their existing insurance a portal-to-portal rider, protecting them
against the loss/damage to their materials by fire, theft, accident, etc., and the exhibitors hereby
acknowledge that should such loss/damage occur, it is not the responsibility of the MIDWEST SECTION
OF AOACI or the exposition facility, or any or their vendors, contractors, subcontractors, or other agents
the applicant, his/her employees and agents, and MIDWEST SECTION OF AOACI, the Exposition Management,
and any additions and amendments thereto that may thereafter be established or put into effect by the
Management.
2. SPACE ASSIGNMENT: Space will be assigned to all applicants on a “first-come, first-served” basis according to
the earliest received applications. The Exposition Manager reserves the right to make the final assignment or
change the space assignment after the acceptance of the applications should it be necessary in the best
interest of the Exposition.
3. PAYMENT AND CANCELLATION:
a. Applications for space must be accompanied by payment in full as required in the instructions on the
reverse side of the application/contract. APPLICATIONS RECEIVED WITHOUT FULL PAYMENT, WILL
BE DELAYED IN PROCESSING AND ASSIGNMENT OF SPACE.
b. Should an exhibitor cancel from a show, the following shall apply:
(1) Cancellation between the time of application and 30 days prior to opening; full refund, less 10%
processing fee.
(2) Cancellation from 10-30 days prior to opening; refund of one-half the cost of the booth reserved.
(3) Cancellation less than 10 days prior to opening; no refund.
c. No cancellations shall be acknowledged unless received by MIDWEST SECTION OF AOACI in writing.
The date upon which the notice of cancellation is received shall apply as the official date of cancellation.
d. Upon notice of cancellation, MIDWEST SECTION OF AOACI has the right to resell the space vacated.
4. EXHIBIT SPACES:
a. The dimensions of the booths are described on the Application/Contract.
b. K&J Convention Services is the official exhibit contractor for the Midwest Section of AOACI 2008,
and additional accessories and services will be directed through K&J services at the exhibitors expense.
5. INSTALLATION AND OPERATION OF EXHIBITS: Enforcement and interpretation of the following rules and
regulations are those of the MIDWEST SECTION OF AOACI Exhibit Committee.
a. Exhibits may be set up and dismantled at the following times:
Sunday June 8, 2008 3:00 pm to 5:00 Exhibit Set-up
Monday June 9, 2008 12 noon to 5:30 p.m. Exhibit Set-up
Wednesday, June 11, 2008 2:00 p.m. to 4:00 p.m. Exhibit Dismantled
b. Show hours are as follows:
Monday June 9, 2008 6:00 p.m. to 9:00 p.m.
Tuesday June 10, 2008 11:00 a.m. to 2:00 p.m.
Wednesday June 11, 2008 11:00 a.m. to 2:00 p.m.
Exhibitors are permitted to open during breakfast and maybe open from 8:30 am to 5:00 pm.
c. Exhibitors will not be permitted to dismantle their exhibits until the Exposition is officially closed. All
storage and handling charges for failure to remove exhibit material from the convention floor at the
conclusion of the move-out period shall be the responsibility of the exhibiting company.
d. The exhibitor agrees to make no claims; for any reason whatsoever, against the MIDWEST SECTION OF
AOACI conference sponsors or other contractors for loss, theft, damage, or destruction of goods; or for
any injury to him/herself or employees.
6. SECURITY/LIABILITIES INSURANCE:
a. Neither will MIDWEST SECTION OF AOACI, their official service contractor, the exhibit facility, their
members, nor the representatives and/or employees thereof be responsible for injury, loss, or damage
that may occur in the exhibitor, or subsequent to the period covered by this application/contract.
b. MIDWEST SECTION OF AOACI, its agents and employees, will not be liable for failure to hold the
Exposition as scheduled. Payment for exhibit space will be returned in that event except any actual
expenses incurred in connection with the Exposition will be deducted if the Exposition is called off 30
days or less prior to the opening date because of fire, or any act of God, or the public enemy, or strike,
or epidemic, or any law, or regulation, or public authority, which make it impossible or impractical to hold
the Exposition.
c. Exhibitors agree to maintain such insurance which will fully protect and hold harmless the Exposition
Management and the exposition facility from any and all claims of any nature whatsoever, including
claims under the Workmen’s Compensation Act, and for personal injury, including death, which may arise
in connection with the installation, operation, or dismantling of the exhibitors display.
d. Damage to inadequately packed property is the exhibitors own responsibility.
e. Damage to the facility housing the Exposition, caused or done by the exhibitor, shall be replaced or
repaired by the exhibitor. Additionally, the exhibitor agrees to protect, save, and hold harmless,
MIDWEST SECTION OF AOACI, and the meeting facility, of and from all loss, liability, and/or damage
whatsoever, caused to the facility housing the Exposition, or any part thereof, directly or indirectly.
f. Exhibitors are advised to add on to their existing insurance a portal-to-portal rider, protecting them
against the loss/damage to their materials by fire, theft, accident, etc., and the exhibitors hereby
acknowledge that should such loss/damage occur, it is not the responsibility of the MIDWEST SECTION
OF AOACI or the exposition facility, or any or their vendors, contractors, subcontractors, or other agents
CONTRACT PROVISIONS